Project Close Out
Eng.Manhal Abu Fasha
Administrative Closure: Ensure that
all documentation, deliverables and
scope has been obtained during the
project and all objectives will meet
customer approval.
Restructure of Resources: Closing
out project means restructure of
PURPOSE
SCOPE OF APPLICATION
resources such as manpower, plant
The purpose of this procedure is to
This procedure applies to all Site
and equipment including release staff
systematically close out and sum up
Project staff including all site activities
and non staff, redistribution, relocating
successful achievements of a certain
that are undertaken throughout the
to other project, financial issues of
project implemented by Main
project. The scope can be extended to
labor. This restructure should be
Contractor, including failures, experi-
main contractor head office, branches
existed in main contractor internal
ences and lessons learnt for the main
offices as experiment result for future
calculation and consideration, but it
contractor and others such as project
plans.
isn't component of close out between
references and cooperation in the
DEFINITIONS
Client and main contractor.
respective fields.
Customer: defined as one or combi-
DEMONSTRATION
&
Closing of the project is summing up
nation of the following: client, owner
DESCRIPTION
and ensuring its sustainability by
representative, developer, end use
1- Close out Brief: Closings out the
making the project achievements visi-
operator, Etc - First Party
project consider as milestone
ble and reusable for others.
Vendor: defined as main contractor
between the construction stage done
Ensure that the contractor fulfilled his
hereby as ­ Second Party
by the contractor and the operation
commitment towards owner, imple-
Project Closure: lot of definitions' for
stage assumed to be managed by the
mented the project as designed, spec-
project closure founded, practically
owner. In different expression
ified, tested, commissioned, ready for
transfer responsibility of the project
commencement of transferring the
operating, and documented.
from vendor to costumer We are brief-
project custody from the contractor to
Ensure that the owner fulfills the
ing the project closure as "completion
the owner.
payment.
of all project contractual objectives
2- Close out Component: Closing
In general and as over view: ensure
and acceptance of the end product by
out the project can be recognized as
that all goals, objectives, deliverables
the customer with ensuring the
two major component listed as:
have been met ,giving importance for
sustainability.
2.1. Contract Closure: Contract
documenting completion of the
Contract Closure: Ensure that all
closure is associated with making sure
project, prevent the project from
vendors have been paid for services
that all vendors have been paid for
moving beyond its original scope and
and product rendered, ensure that all
services and products rendered. This
budget as defined in the base line
deliverables and goals have been met
section ensures that all deliverables
project plan.
by the vendor and ensure that the
and goals have been met by the
In particular it is formal acceptance
customer agreed the service/product
vendor and that the customer has
and orderly process for ending the
meets the desired specification
agreed the service/product, meets the
project and handover it off to the
detailed in the contract
customer.
30
Issue 72 March 2014
2014
72

---