such as demarcation certificate,
no objection certificate, civil
defense certificate
!
Drawing: approved, revised or
adjusted with approval, as built
from authorities like municipality,
civil defense, electricity & water,
telecommunications
and
sustainability entities
!
Operation
&
Maintenance
Manuals
!
Guarantees certificate especially
for water proofing,
!
Municipality structural inspection
record, Test certificates for
tronic copies (soft copy) to take advan-
concrete, steel, block etc.
!
Develop risk analysis, identify the
tage of the storage capacity and ease
!
Final material Submittal status and
risks, protect from and mitigate its
of search.
Final Shop Drawings Submittal
impacts
Period required for recording base on
status
!
Develop self criticism , error
the importance of the documents As
!
Monthly progress reports
along
correction
determine in the contract.
with Photos during construction &
!
Identify strength, weakness,
Close out should document the Issues
on completion
opportunities and threats (SWOT)
faced in the Project and their resolu-
!
Financial
documents:
sub-
tion.
contractor & supplier contacts
RECORDS
The close out record should contain all
approved monthly, Payment certif-
In the closing process; it is important to
required attachments, in this particular
icates, variations and final
make sure that Archiving of the project
we mention the developed operation
payment certificate
documents is structured and in line
& maintenance manual O&MM, build-
with the requirements; the selection of
ing log book BLB, staff training and
the documents that should be
maintenance
also
t o
ensure
archived is clear for all project part-
sustainability communications such
ners; all the documents can be easily
as occupant contribution through occu-
found and is accessible using data
pant hand book and occupant feed
map or index.
back.
As common, Close Out documents
ATTACHMENTS
shall be produced with 1 original hard
In brief all documents of the imple-
copy, last receiver to be determine
mented building such as the following
based on the contract, it is often the
but not limited:
owner or the client In addition to
!
Project Description, project orga-
several copies replica customized
nization chart , method statement ,
handed over to the representative of
Minutes of Meeting, Program of
the owner and to consultant and keep
Works
a copy in possession of the main
!
Building permit, Commencement
contractor.
order ,handing over certificate with
It is recommended to perform elec-
other certificates lead to hand over
35
Issue 72 March 2014
2014
72

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