Project closure commencement, it
place.
defense, gas, municipality
and
starts from day one, it is day by day
Removal of temporary offices, stores,
others.
continuous operation.
site work shop such as carpentry work-
Also obtaining the required guaranty
Procedure Starting from keeping and
shop, steel work shop other facilities,
certificates such as water proofing,
recording the design documents,
temporary toilets, temporary guard-
thermal proofing, anti termite, eleva-
contract, agreement documents and
room temporary fence
tors guaranties .... etc
other related documents, recording
Transfer useless material outside the
1.7. Verification of ending the activ-
any changes occur to the original docu-
site, manage the recycling material
ities:
A
c hain
of
audit
by
ments and what follows financially,
and items then transfer off site.
Engineers/auditors whom should
administratively and approvals in
1.4. Testing and Commissioning:
verify the end of the each activity;
order to obtain final delivery.
Testing and commissioning is mile-
check the handing over certificates
Commencement can be start from
stone in closing out, demonstrate that
indicating the end of the activities.
transferring between structure mile-
the activities meet the final design
Project team verifies that the project
stone and finishing milestone, usually
criteria, ensure that the building
goals, deliverable have been met. The
start after achieving 60 -70 % of the
perform as designed, met the require-
project is ready to hand over to
project
ments as final intention to protect occu-
costumer control; project team is
1.2. Make a Plan and Schedule the
pant health and provide comfort and
ready to conduct close out of the
Closure: Latest towards the end of
ongoing efficiency.
project, Auditing along with check list
the project lifetime the PM should
This item consist of prepare commis-
will be useful.
have a plan for finalizing activities,
sioning plan, review and approve
1.8. Procedures Prior to Issuing
(how, where and when).
results of commissioning systems,
Final Report
Set start, duration and end of each
verify the conformity to owner require-
Sequence of procedures should be
close out activity, determine prede-
ments and the project commissioning
taken prior to issuing the final report
cessor, successor activity and associ-
specification ,issue the commission-
such as the following but not limited:
ated activities synchronizing with
ing report ,issue the
Operation &
!
Fill the cumulative data (close out
provision of any facilities, required
Maintenance Manual
­ check list) which demonstrate
finance and meet requirements in
1.5. Follow up & Monitoring:
what extent the project managed
order to achieve success of close out
Following-up progress of close out
to fulfill the program and targets
plan.
through meeting minutes, recording,
!
Letter from contractor to consul-
PM should collect the relevant infor-
reporting the status of project closure,
tant requesting for primary hand-
mation in proper time, set guidance to
reporting any plan alteration, report
ing over the project
the in charge persons, direct them
any failures and rectification work.
!
Minutes of the primary handing
(where, when, how) to fulfill their tasks
This monitoring includes assessment
over, issue the snag list
reaching to final close out.
of performance, identifying the
!
Rectification of snags, potential
Plan should address the following at
obstructions, solving the problems.
defects
minimum: acceptance criteria; timing
1.6. End the activities: Project activi-
!
Sort of variation and changes ,
of closure activities; transition needs;
ties should end at least on the day
compensation, compromise
over lapping activities, resources,
specified in the plan or schedule. The
!
Letter from consultant to owner
roles, responsibilities, communication
activity should end along with all
requesting handing over
and Traceability.
predecessor sub activities.
!
Determine project end time,
1.3. Demobilization: Project prelimi-
The activity doesn't considered as
contractually.
naries should demobilize.
ended until obtaining the related hand-
A draft report or interim report could be
Dismantling temporary convoying
ing over certificate from concern
traded (issued)
system such as cranes, passenger
authority (consultant / auditor /
hoist, material hoist, ensuring that
government) such as electricity &
material, equipment are allocated in
water connection, telephone, civil
33
Issue 72 March 2014
2014
72

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